Best Printer for Office 2023

If you want a Best Printer for Office use, you’ll need to consider what type of people will be using the printer and how you’ll be using it. Our selection criteria included the following — type of printing, multifunctionality, color versus monochrome, page yield, print speed, and size. The most common reasons professionals use printers are: This is a list of the best inkjet printers. They are compact and convenient to use, and they print pages quickly and in high quality.

We selected the Brother HL-L2350DW Compact Monochrome Laser Printer for the following reasons While it only prints in black ink, this printer is small, modest, and perfect for home office use. Its pages are printed at a 32-page per minute rate, which is commendable. It also has a yield rating of 3,000 pages, which is very good. The wireless printing system gives you convenient remote access to your files stored in the Cloud. You can also send files directly from smartphone and tablet apps to the HP JetSend app.

Top 7 Best Printers for Office Compared

1.Brother HL-L2350DW Compact Monochrome Laser Printer – Top Pick

Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready
  • Print more, wait less. Engineered for increased efficiency with class leading print speeds of up to 32 pages per minute.
  • Dynamic features accommodate your evolving needs. The 250-sheet paper capacity helps improve efficiency with less refills and...
  • Flexible printing. The manual feed slot offers flexible paper handling for a variety of papers and sizes, such as card stock,...
  • Printing as mobile as you are. Print wirelessly from your desktop, laptop, smartphone and tablet.
  • Connect your way. Versatile connection options with built-in wireless or connect locally to a single computer via its USB...

WHY WE LIKE IT: A great value for a home office or small business.

Not everyone who wants to buy a new laser printer can accommodate a large-format printer that takes up an entire table. Why we’ve selected the Brother HL-L2350DW Compact Monochrome Laser Printer as our Top Pick. The monochromatic color scheme is a good choice for a smaller area and one that will complement your overall decor. It’s a great option for someone who is looking for a more minimalist look in a small space.

While the price is high, you’ll enjoy that this wireless printer offers features not often found in a wireless printer and is also compatible with Google Cloud Print. It connects to the printer via WiFi, and you can print from your Mac, iPhone or iPad remotely using AirPrint, Google Cloud Print, or Brother’s proprietary iPrint app. This printer supports two-sided printing, and can support toner cartridges with a maximum page yield of 3,000 pages. You should check out the best all-in-one printer for all of your office needs.

PROS

  • Smallest laser printer footprint
  • Cheapest laser printer
  • 32ppm

CONS

  • Monochrome
  • Only prints

2.Brother MFCL2710DW Monochrome Compact All-In-One Laser Printer – Honorable Mention

Brother Monochrome Laser Printer, Compact All-In One Printer, Multifunction Printer, MFCL2710DW, Wireless Networking and Duplex...
  • Print more, wait less. Engineered for increased efficiency with class leading print speeds of up to 32 pages per minute
  • Dynamic features meet your evolving needs. The 250-sheet paper capacity helps improve efficiency with less refills and handles...
  • Flexible printing. The manual feed slot offers flexible paper handling for a variety of papers and sizes, such as card stock,...
  • Engineered to deliver productivity. Up to 50-sheet automatic document feeder helps save time with multi-page copy, scan & fax
  • Printing as mobile as you are. Print wireless from your desktop, laptop, smartphone and tablet

Why we like it: The Brother MFC-7830DW is a great multifunctional laser printer that supports remote printing and can also print directly from mobile devices.

Not all businesses need to print all their projects. Some may only need to print projects. The Brother MFCL2710DW is our Honorable Mention because it’s monochrome, it’s compact, and it’s affordable. The Canon Pixma MP230 provides high-quality photo printing, copying, scanning, and faxing. It’s an excellent device for anyone with multiple types of documents and documents to be scanned, copied, and printed.

There are many types of mobile devices that you can print to, but they all require cloud-supported services, like Google Cloud Print. There’s also the iBrother app for managing print jobs Printing speeds of 32 pages per minute are fast and competitive with other models. It has an automatic two-sided printing feature which helps you save paper, too.

This machine can handle toners up to 500 pages. It’s automatic, so you can easily use it to create the perfect collage from all your favorite images and text. This printer will be a big hit in any home or small office with the Quiet Operation feature. It also boasts an impressive 50 decibels. The best printers should be quiet enough to not distract.

PROS

  • 3-in-1 print, scan, copy
  • Wireless/cloud & proprietary app printing
  • 50dB operating noise

CONS

  • Monochrome

3.HP OfficeJet 3830 All-in-One Wireless Printer – Best Budget

HP OfficeJet 3830 All-in-One Wireless Printer, HP Instant Ink, Works with Alexa (K7V40A)
32,942 Reviews
HP OfficeJet 3830 All-in-One Wireless Printer, HP Instant Ink, Works with Alexa (K7V40A)
  • The main functions of this HP color inkjet photo printer: copy, scan, fax, wireless printing, AirPrint, touchscreen, Instant Ink...
  • The power of your printer in the palm of your hand: The HP Smart app allows you to easily set up your printer, scan from your...
  • Ink delivered to your home: Get your first 2 months free when you enroll in HP Instant Ink (optional) during printer set up; plans...
  • Print laser-quality documents and lab-quality photos from your smartphone or tablet
  • Optional quiet mode helps keep noise to a minimum

WHAT IT DOES: It’s an all-in-one printer that has many features a small business would need, including print quality, a wireless connection, multiple scanning options, and a small footprint.

There are many reasons why people want to upgrade to higher-end printers, including better-quality prints and faster printing speeds. This printer is perfect for those who want to print photos, documents, and text on the go or save on ink costs. This office printer is a perfect fit for home offices and small businesses alike. It’s got features designed to improve office workflow.

This all-in-one option includes scanning, copying, and faxing. A color inkjet printer is more suitable for printing color photos than laser printers are. Print on the go using the cloud, a wireless connection, and HP’s own app. You can control your print job directly from your computer or mobile device with the monochrome touch screen. AutoDocument Feeders and two-sided printing have also been improved to help improve functionality. A lot of inkjets are now producing high-quality prints at 8.5 pages per minute for black and six pages per minute for color. They’re also very inexpensive compared to laser printers. Best Inkjet Printer: You can also check out the best inkjet printer.

PROS

  • Smallest footprint
  • 4-in-1, print, scan, copy, fax
  • Supports cloud & app printing

CONS

  • Low ppm rating
  • Lacks USB drive printing
  • Lacks separate photo tray

4.Brother Business HL-L8360CDWT Color Laser Printer – Best Office Printer

Brother Business Color Laser Printer, HL-L8360CDWT, Wireless Networking, Automatic Duplex Printing, Mobile Printing, Cloud Printing,...
  • HIGH-QUALITY COLOR PRINTING: The Brother HLL8360CDWT can print high-impact business documents at speeds of up to 33 pages per...
  • LARGE PAPER CAPACITY, EXPANDABLE: Dual paper trays (250-sheet and 500-sheet capacity) that allow busy workgroups to print with...
  • FLEXIBLE CONNECTIVITY: Connect via wireless or Gigabit Ethernet network interfaces or wirelessly print from your mobile device(2)....
  • DASH REPLENISHMENT ENABLED: Upon activation, Dash Replenishment measures the toner level and orders more from when it’s low
  • FOR USE WITH BROTHER GENUINE TONERS: TN431: TN431BK, TN431C, TN431Y, TN431M, TN433: TN433BK, TN433C, TN433Y, TN433M, TN436: TN436,...

This large paper-capacity color laser printer with an NFC card reader is ideal for commercial offices, making it great for printing, scanning, and copying.

Printers have one of the biggest drawbacks in that they require replacing the ink or toner.[Acute pancreatitis in children]. If you want to stay within your monthly office budget, you’ll appreciate the Brother Business HL-L8360CDWT Color Laser Printer, which has the second-best page yield in our roundup. If it’s time to replace the toner, you can choose one of the 6,500 page-yield compatible toners for more longevity. This printer was designed with office use in mind. It’s meant to work well with everything from documents to presentations to photos, so you can print what you need, when you need it.

It features a built-in NFC (Near Field Communication) card reader that lets you track your print jobs and make sure that only authorized users can print them. There is also a mobile app which lets you easily set up and manage your mobile printer using the free Cloud Print service. The app allows you to choose the type of mobile device and set up the device to connect wirelessly to your computer. A 4-in-1 multifunction machine that automatically does color, black and white, and duplex printing helps make this printer a solid choice for small businesses. Make sure that your printer has the best printer ink as well.

PROS

  • 6,500-page yield
  • NFC card reader
  • Wireless & mobile printing supported

CONS

  • Only prints
  • Large footprint

5.HP Laserjet Pro M148dw All-in-One Wireless Monochrome Laser Printer – Best Home Office Printer

HP Laserjet Pro M148dw All-in-One Wireless Monochrome Laser Printer, Mobile & Auto Two-Sided Printing, Works with Alexa (4PA41A)
  • Uncompromising quality – Print, scan, and copy consistently high-quality documents with the HP LaserJet Pro M148dw all-in-one...
  • Speed through tasks – Stay productive with an auto document feeder, 250-sheet input tray and print speeds of up to 30 pages a...
  • Stay connected when it matters most - Print from Dropbox and Google Drive with the highly rated HP Smart app for easy printing...
  • Easily print with or without wires – Print from anywhere in the office, and access and share resources on a network with this...
  • Print with or without a network – Use built-in Wi-Fi Direct to connect your smartphone directly to your wireless laser printer...

The Brother HL-L2360DW All-in-One Laser Printer with a Small Footprint is an all-in-one monochrome laser printer with a small footprint that’s perfect for a home office and offers remote printing support, automatic.

You might be tempted to spend a lot of money on a printer that has all the features you need, but it’s probably better to stick to a basic laser printer. This can help you save money and still get the job done. The HP Laserjet Pro M148dw All-in-One Wireless Monochrome Laser Printer offers a real solution if color printing isn’t a priority, or it’s not critical. This printer allows you to scan and copy in one step. It’s ideal for home, school, or small businesses.

These are a bit bulky, but they can provide excellent value with a 2,800-page yield. The best printers for home use are the Hewlett Packard printers. They have a lot to offer functionally. A two-sided printer and an automatic document feeder are useful tools in any lab. They speed up your workflow by eliminating manual copying and feed.If you have the proprietary HP Smart app installed on your phone or tablet, it will print to your printer over Wi-Fi, and the HP Print app will let you scan documents to email. Cloud printing is supported by native connections to services like Dropbox and Google Drive. And the world’s first smart camera is the Google Home Mini. It has voice control capabilities and can do things like create video chat with Skype and FaceTime. For your home, check out the best printer for home.

PROS

  • 3-in-1 print, scan, copy
  • 30ppm
  • Auto 2-sided printing

CONS

  • Monochrome

6.HP OfficeJet Pro 9015 All-in-One Wireless Printer – Best Value

HP OfficeJet Pro 9015 All-in-One Wireless Printer, with Smart Home Office Productivity, HP Instant Ink, Works with Alexa (1KR42A)
7,161 Reviews
HP OfficeJet Pro 9015 All-in-One Wireless Printer, with Smart Home Office Productivity, HP Instant Ink, Works with Alexa (1KR42A)
  • Upgrade your office – Replacing the OfficeJet Pro 8710, this small office printer offers faster printing at 22 pages per minute,...
  • Organize documents 50% faster – Eliminate steps in repetitive tasks and sync to QuickBooks, Google Drive, and more using Smart...
  • Genuine HP 962 ink delivered to your home: get your first 2 months free when you enroll in HP Instant Ink (optional) during...
  • Print remotely using HP Smart app: Access your printer and scanner, monitor ink levels, and print, copy, and scan on the go with...
  • Self-healing Wi-fi: Ensures you stay connected by detecting issues and automatically undergoing up to 3 stages of reconnection to...

WHY WE LIKE IT: With a 4-in-1 design that includes an e-ink screen, scanner, fax machine and printer, this is a great option for printing, scanning, faxing and viewing documents when away from your desk.

Technology is either fun or it’s not. If you’re new to technology, and if you hate when it doesn’t work, then this is the right book for you. A self-healing WiFi feature is the biggest hassle of all for those with home offices. Get that headache away with the HP OfficeJet Pro 9015 All-in-One Wireless Printer. This means your printer automatically reconnects to your WiFi network as soon as your connection to the Internet is lost. And it also ensures that the printer is not sending you e-mails to let you know when this happens.

Smart Tasks will help you by taking care of repetitive tasks such as scanning, managing expenses, and creating smart lists, all in one place. It works seamlessly alongside the Amazon. This model comes with standard features you’d expect from a $1,000 model, as well as enhanced features you’d expect from a $2,000 model. This 35-page automatic document feeder is ideal for office workers who want a high level of productivity and efficiency. It offers automatic two-sided printing, copying, and scanning, all while improving efficiency.

When we compared the print speed of our top-selling inkjet printers, we found that they all have print speeds within the acceptable range for inkjets at 22 pages per minute for black and 18 pages per minute for color printing And remote printing and scanning to email is supported by the HP proprietary app, along with cloud printing support. We have the best printer for computer list.

PROS

  • 4-in-1 printer, scanner, copier, and fax
  • Auto-document feeder and 2-sided printing
  • Self-healing WiFi

CONS

  • Low ppm output
  • Lacks second paper tray

7.HP LaserJet Pro Multifunction M428fdw Wireless Laser Printer – Best High Volume Printer

HP LaserJet Pro MFP M428fdw Wireless Monochrome All-in-One Printer with built-in Ethernet & 2-sided printing, works with Alexa (W1A30A)
1,566 Reviews
HP LaserJet Pro MFP M428fdw Wireless Monochrome All-in-One Printer with built-in Ethernet & 2-sided printing, works with Alexa (W1A30A)
  • Built to keep your business moving forward – Print, scan, copy and fax consistently high-quality documents with the HP LaserJet...
  • HP WOLF PRO SECURITY – Protect company data and safeguard against cyberattacks with protection built into the printer hardware,...
  • Automate complicated workflows - help save time by automating steps in a complicated workflow, and apply your saved settings at a...
  • Print with or without a network – use Built-in Wi-Fi Direct to connect your smartphone directly to your wireless laser printer...
  • Speed through tasks – stay productive with single-pass, 2-sided scanning, 50-sheet auto document feeder, 250-sheet input tray,...

A multifunctional laser printer with impressive print speed and page yield ratings, and that’s affordable. That’s what we like about this monochrome laser printer.

One of the best things about a printer is the fact that you don’t have to stand around while projects print. Your best bet for a speedy printer is to find a fast printer with a high page yield. This will help you maintain the productivity of your office. The HP LaserJet Pro M228fdw Wireless Laser Printer is our top pick for office environments that have a lot of printers, such as a small business.

The Fastest Scanner on our list offers a 10,000-page yield and an industry-leading 40 pages per minute print speed. We’re confident this will meet your needs. This HP model also features a wide range of value-added functions that you will like. This four-in-one model also copies and scans and faxes. You’ll enjoy the automation features built in to this software. This will help streamline your workflow and eliminate the need to do manual data entry.

And the optional additional paper tray can really improve efficiency. This printer offers several top features including dual-sided automatic printing, an automatic document feeder, and a large paper capacity. If you want to get the best printed labels out there, look to our best label printers list. It includes everything from laser printers to inkjet printers to thermal printers and more. We’ve listed the best 3D printers to help you make your ideas a reality.

PROS

  • Top rated 40ppm
  • 4-in-1, print, scan, copy, fax
  • 10,000-page yield

CONS

  • Monochrome
  • Lacks USB drive printing

How We Decided

It’s no wonder that it’s so overwhelming when it comes to choosing the right printer for your office, home office, or home. In the search for the best printer for business and home, we focused on these criteria: printer type, multifunctionality, color versus monochrome, page yield, print speed, and size. If you print large quantities of print jobs, you may find it more cost effective to go with a digital inkjet printer rather than a traditional laser printer.

We evaluated dozens of printers across both primary print device categories to help you find the right printer for your business. We chose a number of models to highlight based on different features and price points. You can choose from more than 50 laser printers, or you can opt for an all-in-one inkjet printer. In business, printing is an essential tool for communicating.

A further breakdown of printers by type into black-and-white and color showed that Epson printers were the top-sellers in monochrome and Black laser printers are the most common type of laser printer found in stores today. This is a list of the best black laser printers. Only the fourth laser printer we’ve reviewed on this list can print in color.

Both of the inkjet printers—the budget-friendly $90 model, which we recommend for most users, and the $130 Best Value, which we Multifunctional printers are good for a lot of different situations. All of the top 3rd-party laser printers on our list are multifunction machines with fax, copier, and color printer capabilities. Within that range, we have best-of-breed, all-purpose office copiers for everyone’s needs. These Honorable Mentions all have a built in printer and scanner, but also lack fax capabilities.

However, multifunctionality means having a range of functions. And a multi-functional printer will have enhanced features that make using the printer easier. It’s very easy to print to these printers, as they have many wireless connections that allow you to connect from any place, and in many different ways. Picking six different apps that do similar things will help you decide which one is the best fit for your business needs.

Some printers can be configured to automate a series of tasks, including scanning and forwarding expense reports. Amazon offers these features as part of their #6 Best Value and #7 bestsellers lists. Printers can be divided into two types: lasers and inkjets. While lasers are typically considered the fastest printing option, their yields and printing speeds can be lower than those of inkjets. And in some cases, these figures aren’t prominently listed on inkjet models.

I have, however, seen figures quoted that claim that the average printer has a capacity of 4500 copies per month. Although this is not impossible to achieve, it is very unlikely to occur as often as the manufacturer says. Here’s how to decide which printer is the best in the categories you’ve selected. We also wanted to see how the laser printer compared to the inkjet printers available in this same price range. After all, you have to print, right? We chose models that were smaller than others with larger footprints to help reduce table space. Most small business offices will find that they can get by with a less expensive desktop printer. You may find that this is your best option because it’s a smaller investment for the office to buy.

Printer for Office Buying Guide

The Most Important Features to Consider

1.Printer Type

Regardless of what type of printer you want to buy, it will be best to consider your immediate needs before making any decisions.

  • It depends on what you want to print: laser printers do better with text, while inkjets are better with images. In terms of solids inkjet printers, we recommend the HP OfficeJet 250 All-in-One portable printer and the Canon Pixma TR7520.
  • Laser printers are the best option for businesses that want to produce high volume documents such as business reports and presentations. This means it’s ideal for offices, schools, and universities.
  • There are a number of different types of laser printers including mono-color and color.
  • Photo printers work best for high-quality photos, so if you have high-resolution photos to print, consider a laser printer.
  • But, for a printer that’s not any of these (and very pricey), have a look at our Monoprice Voxel 3D printer review.

2.Connectivity

Once upon a time, there were no computers at all. We had to print everything by hand. Most printers now allow you to print jobs from a nearby computer wirelessly over the internet. Whether you’re running on batteries, or the wall outlet, there’s no denying that wireless printing offers convenience, efficiency and versatility in ways that conventional That also includes cloud-based services like Dropbox or Google Drive. Cloud printing services give you access to a printer without having to install a driver or do anything else.

3.Multifunctionality

Any printer that does more than that is a multi-function device. If you’re looking for a printer that can handle copying, scanning, faxing, and more, then the Brother P-Touch Printer MFC-J5520DW In this case, you want a multifunctional printer. At a minimum, these printers also include scanning and copying. Sometimes, you can find four-in-one models that also include faxing.

4.Color Printing

Color printing can be a huge factor for many businesses, and it’s something that you’ll want to keep in mind when planning the branding for your business. A laser printer will be more than enough to print out black text, and if you don’t need more features, then a basic printer is fine. Laser printers have not been as reliable, versatile, and competitive as inkjet printers over the years. Inkjet printers, specifically those that use dye-based inks, are the best at printing color images and graphics. They’re also rated better than laser printers for color output.

5.Ink/Toner Costs vs. Page Yield

It’s time to replace the ink or toner in your printer. In addition to ecotanks and traditional cartridges, you’ll also need cartridges.

  • A good value if you want a strong, reliable printer that gives you the ability to print high-quality images.
  • Laser printers work differently than inkjet printers, and laser printers rely on toner, which tends to last longer than the ink cartridges that inkjet printers use. You also need to consider page yield when choosing a printer. It’s an important factor to consider when buying a home printer. Toners are typically made of silica and have a pH between 4 and 7. Inks cartridges typically offer no more than 300 to 1,000 pages. You’re going to be working with ink a lot, and you want to make sure it’s in good shape. That’s why I recommend inkjet printers over laser printers. This is a good option if you want more pages in a cartridge, but you don’t want to spend a lot of money on a toner printer.

6. Print Speed

One of the fastest growing and most innovative technologies of the last decade is the laser printer. It’s faster than inkjet printers, and is designed to handle large amounts of print jobs. An output of 15 to 100 pages per minute is expected from the printer. Thus, an inkjet printer will not work in this case. Inkjet printers print different types of content, so it depends on what you want to print. In general, most documents print at about 12 pages per minute. But even if you don’t have a professional-quality camera, you can still produce stunning images with your iPhone or Android.

7. Size

Depending on how much of your office space you’ll be using for business purposes, you’ll have to consider where you’ll be setting up your office printer. You should make sure your inkjet printer has a larger carriage if it can print full-sized documents (4″ x 6″) or a small carriage if it is Inkjet and laser printers are both capable of producing high-quality photos and documents.

Printer for Office FAQs

What’s the difference between an inkjet and a laser printer?

Both inkjet and laser printers can print in black and color. But each printer has its advantages and disadvantages. If you’re looking to buy an inkjet printer, go for an all-in-one. Inkjet printers are great for home use, a small office or an occasional printer in a classroom or school. Laser printers are best for people who print in large volumes whether at home or in a commercial office.

I print from different locations and devices, what should I look for in a printer?

You need to focus on connectivity. You need to think about how many different ways you can connect to your printer. You want to be able to connect via Wi-Fi and Ethernet. There are many WiFi printers available that allow for easy printing and the capability to print via online services like Google Drive, or from your own application that enables remote printing, among other capabilities.

What should I expect to spend for a quality office printer?

Whether you’re looking to make a statement or just print things that are important to you, consider getting an inkjet printer. They aren’t as expensive as laser printers, but they don’t offer the quality of a laser printer. You can find very low-cost printers for less than $50 that offer simple printing functionality. The all-in-one device is a great option for anyone who wants to use their tablet on the go. This model costs about $100. A laser printer is an effective investment if you want to maximize your return on your initial investment.

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