How to combine Outlook Inbox of multiple accounts

How to combine Outlook Inbox of multiple accounts with different email accounts into a single file, you can use the automatic method to create email accounts in Microsoft Outlook. This will save on-screen space and it will be easy for you to manage your emails.

Combine Outlook Inbox

If you’re using the auto-detect feature to create new accounts, you can combine their inboxes once you’re done. If you’ve already created the accounts, you can still combine them in Outlook.

Open Outlook and click on the File menu.
In the File menu, click on Account Settings, and in the drop-down menu that appears, click on Settings.
The “Email” tab in the “Account Settings” window lists all of your existing email accounts.
Click on an email account whose inbox you wish to combine. The Change Folder option will be at the bottom of the Account Settings window.

In the Change Folder dialog box, select Outlook as the destination for your emails. If you wish to use a new PST file for email, you can select New Outlook File. Otherwise, choose Outlook -> Inbox to ensure your contacts, calendar, and other data are backed up.

Click on the folder you want, then click OK. Repeat the steps above for each email account inbox you want to combine. Close the Account Settings window.

Following the procedure above, you can close additional files created by MS Outlook for different email accounts you have now combined. The new mail will be delivered to the folder you selected in step 5.

In order to combine Outlook inbox in version 2021/2019, you need to first go to ‘File’ and then ‘Account Settings’. After that, select the ‘Email’ tab and then click on ‘New’. A new window will open up in which you need to select ‘Microsoft Exchange Server’ and then click on ‘Next’. In the next window, you need to enter the ‘Exchange server name’ and then click on ‘Check Name’. Once the ‘Check Name’ is completed, you need to click on ‘Next’ and then ‘Finish’.

Can you combine inboxes in Outlook 365?

You cannot change the Outlook folder, but you can use the Search function to see all unread emails in one place. To do this, click the Search box on top of Outlook and search for “All Mailboxes.” Once it appears, click on it and then click on the “Unread” option.

How do I make an email move to a specific folder when it arrives?

You can create rules to automatically move emails into folders based on the subject, email, from, to, and other email-related data. This can be applied to a single mailbox or all of them.