How to Create Manage & Change Inbox View in Outlook

How to Create Manage & Change Inbox View in Outlook let you see your inbox in different ways. You can change the way your inbox looks by creating or changing a view.

How to change Inbox View in Outlook

You can change the Inbox View to organize the items in the folder as per your requirements. You can also customize the current view using the advanced view settings. Advanced View Settings include removing and adding fields, grouping, sorting, filtering, column formatting, and other settings. You can change the view of the Inbox folder or any other folder to another view as per your needs.

To view your calendar in Microsoft Outlook, go to the View tab and click on the Change View dropdown menu. You will see three types of Views: Day, Week, and Month.

  1. Compact,
  2. Single, and
  3. Preview.

The Inbox folder’s default view is the compact view. To create, modify, and apply views to the Inbox folder, click Manage Views. You can create a new view, modify and copy a view, and reset as well. This window displays all of the Inbox folder’s available views and its associated settings.

In the New View window, type the name of the new view, select the view type, and the visibility of the folder. Click OK to proceed. There are various types of view available to you in Windows 10 such as ‘Table’, ‘People’, ‘Timeline’, ‘Card’, ‘Business Card’, ‘Day/Week/Month’ and ‘Icon’.

Related Post: How to add Back and Forward buttons to Outlook Ribbon

Advanced View Settings

To customize the current view, click on the View Settings option in the Current View group. The Advanced View Settings dialog box will open. Click on Other Settings. Here you can adjust the font display of the items in your view.

To change the font size of the message preview, sender name, and subject in the default Inbox view, choose Row Font. Select the font, font style, and font size of your preference, and then click OK to save your settings and apply your changes.

To change the font, font style, and size for the message preview (the line of message text you see under the subject and sender), select Font under Message Preview.

In the advanced view settings dialog box, you can add or remove a column, choose the order of the columns, sort, and filter items, set up rules for conditional formatting, as well as reset the settings of the current view to the original default settings of the folder. If you want to change the Inbox view in Outlook by changing the appearance of the items in the view based on whether or not the items match the given criteria, then click on Conditional Formatting.

The dialog box will open allowing you to create rules that apply conditional formatting to items that match a given criteria. To add a new rule to the list, click the ‘Add’ button.

Change the font size for messages when composing, replying, forwarding

To change your email’s stationery and font, go to File > Options > Mail > Stationery and Fonts.

You can change the default fonts and styles, colors, and backgrounds for new mail messages, replies, and forwards under the Personal Stationery tab. To change the default font, font size and color, click on Font for New Mail Messages or Replying or Forwarding Messages. Make the necessary changes and then choose OK.

How to Zoom In or Out while Reading

At the bottom right of the Reading Pane, you will see the zoom slider. You can zoom in or zoom out easily. Zoom in on a message by clicking the Percentage (usually 100%) beside it in your inbox. You can choose the level of percentage you prefer and then click OK. Select the Remember my preference checkbox to set the same zoom level across all messages.

We hope that this post has helped you learn how to customize the font, font style, and size of a folder by using the advanced view settings in Outlook.

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