If you’re looking for a way to get the body of an Outlook email merged with its Drafts folder (Email Merge) so you can add a personalized attachment to every draft email and then send them out, one by one, this tutorial will show you how to do it.
Improve the copy for the content: There can be occasions where you need to send the same email message to 200 different people. At such times, the ‘Email Merge’ operation available in Outlook comes in handy. However, the problem occurs when you need to add a personalized attachment for every individual. This problem can be solved too. There’s a workaround for it.
Add personalized attachments to Email Merge in Outlook
Firstly, you’ll need to create an E-mail Merge in order to send bulk email messages in Outlook. To know how to do it, refer to our tutorial on how to send bulk email messages in Outlook with Mail Merge.
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Once you are done with this-
- Finish and Merge Mails
- Add a personalized attachment for each unsent mail
The Email Merge tool allows you to send the same message to multiple recipients, but with unique names and addresses for each one. This is a great way to send personalized messages to a large number of people without having to write each one individually.
Finish and Merge Mails
When done, open your Microsoft Outlook and choose the ‘Send/Receive tab.
Under the tab, go to the ‘Preferences’ section. In the ‘Work Offline’ option, select ‘Work Offline. This will disconnect you from the server. You will not be able to receive new mail but you can work offline.
Now go to the merged emails you created and then select ‘Mailings’ from Microsoft Word.
You’ll find the ‘Finish’ section just next to the ‘Preview Results’ section. Underneath it, choose the ‘Finish Merge’ option.
The Merge to E-mail window will pop up. In this window, select ‘Send Email Messages.’ Please note that the ‘Current Record’ or ‘From,’ ‘To’ options are optional.
Add a personalized attachment for each unsent mail
After you hit the ‘OK’ button of the ‘Merge to E-Mail’ window, your outbox folder in Outlook will receive the emails which haven’t been sent yet.
For each unsent email, add a personalized attachment, then click ‘Work Offline’ again to send emails.
Hello, My name is Shari & I am a writer for the ‘Outlook AppIns’ blog. I’m a CSIT graduate & I’ve been working in the IT industry for 3 years.