How to Export or Import Rules in Microsoft Outlook. Many people who use the Microsoft Office package often use Outlook as well. People use Outlook because of its email support and ease of use. You can use almost any type of IMAP enabled account through Outlook. Outlook also has some great features, like setting different rules. This is similar to Gmail’s filter feature.
There is only one solution to automate various tasks in Microsoft Outlook – Rules. Rules can be used to automatically move emails from a particular person to a predefined folder, move messages with specific words in the subject to a folder, move email sent to a public group to a folder, flag messages from someone for follow-up, or move RSS items from a specific RSS feed to a folder.
Now that you have set up some rules, you may want to change your PC or reinstall Windows. If you install Outlook after doing this, your rules will not be present because Outlook saves them locally. To fix this, you can export or import rules in Outlook. If you are using Outlook 2016 or 2013, follow these steps to export or import rules in Outlook.
Export or Import Rules in Outlook
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Both things can be done without any third-party software. Outlook has the option by default. To export rules from Outlook, click on Files and then Manage Rules & Alerts. Alternatively, you can click on the Rules folder in the Home tab and select Manager Rules & Alerts.
You will find an “Options” button here – just click on it.
You can export or import your data on the next screen.
To export your rules, click on the Export button. A dialog will appear asking you to choose a location to save the exported file. You can transfer that file to anywhere in order to import that later. To import rules, go to the Manager Rules & Alerts section and click on Options. On the next screen, choose Import. Now, you will have to select the exported file.