How to forward email or disable unauthorized forwarding

Still, struggling to get a grip on the essential functions of Outlook.com? You may find this blog post helpful if you’re looking to forward an email to Outlook.com or disable unauthorized forwarding.

Forward email in Outlook.com

Email forwarding in Outlook.com is a breeze, but if you’re having trouble, you’re probably wondering where the dedicated Forward button is. The truth is, there is no Forward button in Outlook.

Yes, in order to forward an email, you need to look for the “Reply” button in the top bar. The forward button is hidden at the bottom of the Reply menu. Click the down arrow next to ‘Reply’ or ‘Actions’ and click ‘Forward’.
Edit and send an email: You can easily edit and send an email by making a few changes before forwarding it. You can add a personalized message, edit the body or title, and simply click on the relevant area to start typing. Once done, add a recipient by typing in the box. Outlook.com will suggest names from your address book. Address the forward using the To: Cc: and Bcc: fields and hit “Send” in the top left corner.
There is a quicker way to forward an email in Outlook.com; you just need to right-click on the email in your inbox. From the drop-down list which appears, select “Forward.” This will take you to the same page as above.
You would notice a little arrow mark beside a forwarded email in your inbox. This signifies that the email has already been sent.

Disable unauthorized forwarding

Hackers can break into a user’s mailbox and steal their email by auto-forwarding it to an outside address. Or, if Outlook.com is forwarding your emails without your knowledge, it could be because of some rules you created in your inbox.

You can solve this problem yourself by going to Options > Mail > Automatic processing > Inbox and sweep rules. On selecting Inbox and then Sweep Rules, look for any mailbox rules that forward an email to an email address. The description of the forwarding rule can be viewed by selecting it. Remove any Rules you don’t want.

You can also stop this by creating a mail flow rule in Microsoft 365 admin center.

Click Exchange > Mail flow > Rules tab > Plus sign > Create a new rule > More options > Name your new rule.
Next, open the drop-down for applying this rule if, select the sender, and then is external internal.
Select Inside the organization, and then OK.
Choose add condition > Open the drop-down > Select The message properties > Include the message type.
Next, open the select message type drop-down, choose Auto-forward, then OK.
Open the Do the following drop-down, select Block the message, reject the news, and include an explanation.
Enter the message text for your explanation, then select OK.
Scroll to the bottom and select Save.

If you think someone else might be using your Microsoft account, you should change your password.

Can I see if someone has forwarded my email?

Most email programs do not show you who forwarded your email. However, if you can attach a tracker – an image counter that sends a count to the server every time it’s viewed – there are many programs that let you do that.