How to group emails in Outlook items by date by default. You can, however, group emails by sender, by subject, or by conversation. This post will show you how to group emails in Outlook. In Outlook, the default groups that are shown in your inbox are Today, Yesterday, Last Week, Last Month, and Older. Some available arrangements include grouping according to Size, Categories, and Importance. You can group items manually by using standard arrangements or make your custom grouping.
How to group emails in Outlook
Follow the steps below to group emails in Outlook:
- Launch Outlook.
- On the View tab in the Current group, Click the View Settings button.
- Click Group By and Uncheck the check box for “Automatically group according to arrangement.”
- Under the Section Group items by, select the first field to group your email by; you can select up to four grouping levels.
- You can choose to sort your group headings in Ascending and Descending orders.
- Choose a field and an option, and click OK for both boxes.
- The emails will get grouped.
Use the View Settings button on the View tab to change how items are displayed. To open the Advanced View Compact Settings dialog box:
Click the Group By button. This will take you to the Group By settings. A Group By dialog box will open, allowing you to choose how you would like to group your data.
We have all seen the commercials…It is important to uncheck the check box for “Automatically group according to arrangement” in order to avoid having your content grouped together erroneously.
You can group your email by Attachment, categories, CC, Conversation, Created, Do Not AutoArchive, Due Date, Flag completed date, Flag Statue, Follow up Flag, From, etc. You can choose to sort your group headings in Ascending and Descending orders by clicking their options button.
In the “Select Available Fields” section, click the list box and choose a field. The fields list box includes Address fields, Date/Time fields, All document fields, All mail fields, All Post fields, All Contact fields, All Appointment fields, etc. Click the list box and choose how you want your email groups to be shown. You can choose from the options: All expanded, All collapsed, and As last viewed.
Click OK for the Advanced View Compact Settings: Compact dialog box.
The emails in your inbox are grouped by the options you’ve selected. The grouped emails in your inbox can be collapsed or expanded by using the collapse and expand button or by right-clicking the header and selecting Collapse All Groups or Expand All Groups.
Is there a way to group emails in Outlook?
Yes, there is a way to group your emails in Outlook; by Conversations. A Conversation is a thread of messages with the same subject. To group messages by Conversation; click the View tab, and check the checkbox for Conversation in the Messages group. You can group messages in various options by using the Group By settings.
How do I get rid of grouped emails in Outlook?
If you’re sick of grouped emails in Outlook, there’s an easy way to fix it. Simply uncheck the “Conversation” check box on the view tab in the Message group. If you have group messages using the Group By settings, click the “Clear All” button and check the “Automatically group according to arrangement” check box. The messages will return to normal in your inbox.
How to group emails in Outlook by sender?
There are two ways you can group emails by sender in Outlook. The first way is to open the folder, select the email you want to group by sender, click the View tab, and click From in the Arrangement gallery. The second way is to click the View Settings button in the Current View group. When the An Advanced View Compact Settings: Compact dialog box opens, click the Group By button. A Group By dialog box will open. Uncheck the “Automatically group according to arrangement” check box. Under the “Section” drop-down arrow, click the From option from the menu. Click OK for both dialog boxes.
How to group emails by subject in Outlook?
There are two methods you can use to group emails by subject in Outlook. The first method is to select the email you want to group by its subject. Click the View tab and click the More button in the Arrangement gallery. Select Subject from the Gallery. The second method is to click the View Settings button in the Current View group; when the An Advanced View Compact Settings: Compact dialog box opens, click the Group By button. A Group By dialog box will open.
Move the check mark from the box labeled “Automatically group according to arrangement.” Select the Subject option from the first field drop-down arrow in the “Section Group items by” dialog box. Click Ok for both dialog boxes.
Hello, My name is Shari & I am a writer for the ‘Outlook AppIns’ blog. I’m a CSIT graduate & I’ve been working in the IT industry for 3 years.