When responding to an email, a blank area will appear where you can write your message. In Outlook, you can control the way you respond and forward messages.
Manage Replies and Forwards in Outlook
In this tutorial, we will be explaining how to close open message windows when responding to a message, how to insert an identifier before inline responses, and how to specify the text included in response messages.
Related Article: How to enable and request Delivery or Read Receipt in Outlook
Outlook has three response features; they are:
- Reply: Reply to the sender of the message.
- Replay All: Reply to the sender and all other recipients of the message.
- Forward: Forward the item to somebody else.
How to close open message windows when responding to an email
- Open Outlook.
- Click File on the menu bar.
- On the Backstage View, click Options.
- An Outlook Options dialog box will appear.
- On the left pane of the Outlook Options dialog box, click Mail.
- When replying to or forwarding a message on the Mail page, you can choose to close the original message window by selecting the check box.
- Then click OK.
How to insert an identifier before inline responses in Outlook
On the Mail page, in the Replies and Forwarding section, click the “Preface comments with” checkbox. In the entry box, type the text for your response.
Then click OK.
How to specify the text included in response emails
In the Mail section on Replies and Forwards, you can click the drop-down arrow for When replying to a message and when forwarding a message.
- Select an option from the list.
- Click OK.
Hello, My name is Shari & I am a writer for the ‘Outlook AppIns’ blog. I’m a CSIT graduate & I’ve been working in the IT industry for 3 years.