There are two ways to prevent meeting requests from being automatically deleted in Outlook. The first is to change the settings in Outlook so that meeting requests are not automatically deleted. To do this, go to the File tab, then click Options. In the Options dialog box, click Advanced. In the Automatic Processing section, clear the Automatically process meeting requests and responses to meeting requests and polls check box.
The second way to prevent meeting requests from being automatically deleted is to add the meeting to your Outlook calendar. To do this, open the calendar item, then click Accept, Decline, or Tentative in the response box. This will add the meeting to your calendar, and the meeting request will not be automatically deleted.
Prevent Outlook from automatically deleting Meeting Requests
A meeting request is a feature in Outlook that helps the individual set up a meeting. You can invite individuals to join you in a meeting by sending a meeting request to multiple persons. The features in outlook track who accept the request and retain the time on your calendar. The user can add attachments, set a location and use the scheduling assistant feature to select the most suitable time for your meeting.
In Outlook, meeting requests come to your inbox like regular emails or pop up in your calendar as events. You can open them just like emails and calendar events, with a subject line and information from the persons who sent the meeting request.
Delete meeting requests and notifications from your inbox after responding
To keep Meeting Requests from being deleted automatically after responding, do the following:
- Open Outlook.
- Click File on the menu bar.
- On the Backstage View, click Options.
- An Outlook Options dialog box will appear.
- Go to Send Messages section, on the Mail page
- Uncheck the check box of Delete meeting requests and notifications from the inbox after responding.
- Then click OK.
We hope this tutorial helps you understand how to maintain meeting requests after you respond to them.