How to Print an Email from Mail app and Outlook in Windows 11/10

In this post, we will help you with how to print an email from the Mail app and Outlook in Windows 11/10. Windows Mail app and Outlook desktop client come with a lot of interesting features or options. You can backup emails or export emails, add a signature, set automatic replies, and more. Sometimes, we also need to take print of emails. And like any other best free email client, the Mail app and Outlook have a built-in option to print an email.

You can choose to generate a hard copy of your email, print email as a PDF file using the Print to PDF feature of Windows 11/10, or save email as an XPS format file using Microsoft XPS Document Writer.

Print an email from the Mail app in Windows 11/10

Related Post: How to mark an email message as Read in Outlook

Here are the steps to print an email from the Windows 10 Mail app:

  • Open the Mail app using the Search box, taskbar icon, or any other ways
  • Add an email account from which you want to take a print. If the account is already added and there are multiple accounts in the Mail app, then select an account from the left sidebar
  • Select or open an email
  • Click on the Actions icon (three vertical dots) available in the top right corner
  • Click on the Print option to open the Printer window. You can also simply use the global hotkey CTRL + p to open that window
  • Click on the drop-down menu available for the Printer section
  • Select a printer. You can also use Add a printer option in that section if your printer is not added already
  • Set options like page orientation, number of pages (all, current page, or custom range), paper size, and more. Or else, you can continue with the default options
  • Click on the Print button available on the bottom left side.

This will print the selected email.

Print an email from Outlook in Windows 11/10

To create a PDF or hard copy of an email using Outlook, follow these steps:

  • Open Outlook desktop client from the Start menu or Search box
  • Add an email account (if not already). If multiple accounts are added, then select an account using the left sidebar
  • Select an email that you want to print. You can also select multiple emails for printing
  • Click on the File menu
  • Click on the Print option to open the print panel. Or else, use the global hotkey Ctrl+P
  • In the Print panel, select a printer using the drop-down menu. You can also add a printer if your printer is not on the list
  • Set Print options like page range, number of copies, print style, and more
  • Click on the Print button.

It will print the email(s) and you can use the output as you want.

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