How to Print an Email from Mail app and Outlook in Windows 11/10

In this post, we will help you with how to print an email from the Mail app and Outlook in Windows 11/10. Windows Mail app and Outlook desktop client come with a lot of interesting features or options. You can backup emails or export emails, add a signature, set automatic replies, and more. Sometimes, we also need to take print of emails. And like any other best free email client, the Mail app and Outlook have a built-in option to print an email.

You can choose to generate a hard copy of your email, print email as a PDF file using the Print to PDF feature of Windows 11/10, or save email as an XPS format file using Microsoft XPS Document Writer.

Print an email from the Mail app in Windows 11/10

Here are the steps to print an email from the Windows 10 Mail app:

Open the Mail app using the Search box, taskbar icon, or any other ways
Add an email account from which you want to take a print. If the account is already added and there are multiple accounts in the Mail app, then select an account from the left sidebar
Select or open an email
Click on the Actions icon (three vertical dots) available in the top right corner
Click on the Print option to open the Printer window. You can also simply use the global hotkey CTRL + p to open that window
Click on the drop-down menu available for the Printer section
Select a printer. You can also use Add a printer option in that section if your printer is not added already
Set options like page orientation, number of pages (all, current page, or custom range), paper size, and more. Or else, you can continue with the default options
Click on the Print button available on the bottom left side.

This will print the selected email.

Print an email from Outlook in Windows 11/10

To create a PDF or hard copy of an email using Outlook, follow these steps:

Open Outlook desktop client from the Start menu or Search box
Add an email account (if not already). If multiple accounts are added, then select an account using the left sidebar
Select an email that you want to print. You can also select multiple emails for printing
Click on the File menu
Click on the Print option to open the print panel. Or else, use the global hotkey Ctrl+P
In the Print panel, select a printer using the drop-down menu. You can also add a printer if your printer is not on the list
Set Print options like page range, number of copies, print style, and more
Click on the Print button.

It will print the email(s) and you can use the output as you want.