How to set up Microsoft Outlook for Private Hosted Email

Microsoft Outlook is a great client for receiving and sending emails. The settings of outgoing and incoming servers for your email hosting provider are needed to be able to read and send emails. In most cases, Microsoft Outlook automatically detects these settings for you by using the auto-configuration method. Sometimes, you might need to configure the account manually.

Set up Microsoft Outlook for private hosted email services

This article provides information on how to set up Microsoft Outlook for privately hosted email services. In order to set up MS Outlook manually, you will need to know the following:

Your email ID
Password for that email ID
The name of the outgoing server for that email service provider
The name of the incoming server for that email service provider and
Incoming Server Port
Outgoing Server Port
If the ports require any kind of encryption and if yes, what kind of encryption does the server need (SSL, TSL, etc.)?
You specify the port numbers and encryption type in the More Options > Advanced tab.

The settings for well-known email service providers such as Gmail, Yahoo, Hotmail, etc. can easily be obtained and Microsoft Outlook can configure such accounts automatically. In the rare instance that it fails, the settings for MS Outlook need to be gathered so that the account can be created manually. Another time when manual setup is necessary is when using private email service providers from email hosting providers such as GoDaddy. Possible server settings for privately hosted email providers are detailed below.

Setting up MS Outlook for GoDaddy Hosted Emails

For GoDaddy, the server’s name is secureserver.net for older email accounts. To set up your account, you’ll need to add POP or IMAP settings depending on the type of account you have. For older email accounts, your settings will be as follows:

Incoming server: pop.secureserver.net or imap.secureserver.net
Outgoing server: smtp.secureserver.net
Type of encryption: None

Newer accounts with GoDaddy require country codes as the prefix to secureserver.net. For example, if you registered your account in the UK, your email ID could be hosted on uk.secureserver.net. In this case, your settings would be:

Incoming server: pop.uk.secureserver.net or imap.uk.secureserver.net
Outgoing server: smtp.uk.secureserver.net
Incoming Port Number: 110
Incoming encryption: None
Outgoing Port Number: 25
Outgoing encryption: None

If you are a registered user in Asia, your email will be hosted on asia.secureserver.net. The incoming email server will be either pop.asia.secureserver.net or imap.asia.secureserver.net.

Other Private Email Service Providers

The email hosting provider’s customer care should have the details. You might be able to try your website name as well. For example, if you’re hosting your email ID on mywebsite.com, your email settings could be:

Incoming server: pop.mywebsite.com or imap.mywebsite.com
Outgoing server: smtp.mywebsite.com
Incoming Port Number: 110
Incoming encryption: None
Outgoing Port Number: 25
Outgoing encryption: None

If the method above does not work, please contact your website registrar or email service provider to learn the requirements for setting up Microsoft Outlook for your private hosted email account.

Is Outlook a POP or IMAP?

Outlook can work with both POP3 and IMAP mail servers, depending on how the server is configured. If the mail server only offers POP3, then you can only use POP3 with Outlook. However, most modern email services offer IMAP, which allows you to sync your email between Outlook and the server, ensuring you never lose your email.

What is SMTP server address?

SMTP stands for Simple Mail Transfer Protocol. It makes sending and receiving emails possible. The address and port are usually available with your mail server. You can also test it before finalizing the setup.