How to set up auto CC & BCC in Gmail and Outlook fields to send copies of the email to additional people who need to see the information. Most email providers, including Gmail and Outlook, will have these fields along with the To field when you start a new email.
The To field is used to enter the email address of the main recipients, while CC is used to enter the email address of additional people who are interested in the information or when you want to keep them updated. CC is used when you want the main recipients to know that other people have received the same message, while BCC is used when you don’t want the main recipients to know who else has received the email.
In some situations, you may want to automatically CC and BCC yourself or your colleagues on every email you send so that you are in the loop of important conversations. While this can be messy, it can be helpful to have a copy of all the ongoing email conversations.
In Gmail and Outlook, you can set a simple rule that will automatically CC and BCC certain email addresses to all the emails you compose. Here’s how to do it in Outlook and Gmail.
Automatically CC & BCC all emails in Gmail
Although Gmail does not have an inbuilt feature to auto CC and BCC emails, there are many extensions that allow you to automate the task and save time. One such extension is offered by AutoBCC.com, called the Auto BCC & Auto Cc extension for Chrome users. This extension allows you to easily set a new rule to automatically BCC or CC multiple Google mail accounts or your email address when you compose, reply, or forward emails.
This extension is available for free for personal users. Additionally, the Auto BCC & Auto CC extension can be used in combination with a CRM system. To Automatically cc and BCC any email you send using the Auto BCC for Gmail extension, follow the steps below.
- Get this extension here.
- Install the extension and grant it access to your Gmail account.
- To open the Options page for your Envelop extension in Chrome, click the Envelop icon.
- Select the option to enable Auto Bcc emails.
- Enable automatic CC emails.
- Click “Add more accounts.”
- In the From field, add the address for your account.
- Enter email addresses into the Bcc and CC fields as desired. Multiple addresses can be entered, separated by commas.
- After you save your new rule, it will apply.
- To create a new email in Gmail, launch the app and click the Compose button.
- To change your email address, please click the “Change” button next to your email address. This will
- automatically change the BCC and Ccc email addresses accordingly.
- To cancel the extension’s access to your Gmail account, simply uninstall it.
If you’re not comfortable with sharing your Gmail account with third parties, you can use Gmail Filters to automatically BCC or CC your emails. Here’s how:1. Log in to your Gmail account and click the gear icon in the upper right corner.
- Open Gmail and go to Settings.
- Click the Filters and Blocked Addresses option and select Create a new filter.
- In the “From” field, type your address.
- Click on “Create Filter with this search” to save your search as a filter.
- In the next page, select the option Forward it to.
- Click the option to add a forwarding address and enter your email.
Automatically CC & BCC all emails in Outlook
To automatically CC or BCC yourself or a certain email address in Outlook, follow these steps:
- Open Outlook and click on the Rules tab at the Home tab.
- From the drop-down menu, select Manage Rules and Alerts. Then, click New Rule.
- In the Rules Wizard window, under the Start from a blank rule, click on the option Apply rule on messages I send and click Next.
- Now you can choose the condition for automation, or simply click Next to apply the rule to all your emails.
In Step 1, under the Select action, choose Cc the message to people or public group to CC an email, or Move a
- copy to the specified folder to BCC an email.
- 2. Click on the “People” or “Public Group” link.
- Enter email address(es) in the ‘To’ field. If necessary, you can also select an exception for this rule and click the ‘Next’ button.
- Type the name for this rule under Step 1 and select the option Turn on this rule under Step 2.
- Click the Finish button.