Specify how Outlook should correct and format your email messages

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It seems that your Outlook email format is messed up and you need to fix its formatting. For that, you need to know about the three message formats for sending and receiving emails i.e. Hyperlink Markup Language (HTML), Rich Text Format (RTF), and Plain Text.

Do you want to change the way Outlook functions when you create new messages? There are options in the Outlook settings to customize how your messages will look as you type them. There are three message formats that you can use when sending and receiving messages in Outlook: Hyperlink Markup Language (HTML), Rich Text Format (RTF), and Plain Text.

Types of Outlook Message Formats

  • The HTML markup language supports various paragraph styles, such as bulleted lists and numbered lists, fonts, sizes, colors, weights, and backgrounds (including colors and pictures). Some email programs also support HTML formatting.
  • RTF allows more options for formatting paragraphs than HTML, such as borders and shading.
  • Plain text does not support hyperlinks, rich text format, or plain text, but all email programs support it.

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Specify how Outlook should correct and format your email messages

  • Open Outlook.
  • Then, click File in the menu bar.
  • On the Backstage View, click Options.
  • An Outlook Options dialog box will appear.
  • On the left pane, click Mail.
  • On the Mail page in the Compose messages section, click the Editor Options
  • An Editor Options dialog box will appear.
  • On the Proofing page in the Editor Options dialog box, click the AutoCorrect Options Button,
  • An AutoCorrect dialog box will appear.
  • Inside the AutoCorrect dialog box, you can change the settings on the AutoCorrect, Math AutoCorrect, AutoFormat, AutoFormat as you type, and Action pages.
  • Then, click OK.

Set the default message format in Outlook

On the Mail page in the Outlook Options dialog box, use the Compose messages in this format drop-down arrow to select the message format.

Then, choose a format from the list HTML, RTF, or Plain Text.

Then, click OK.

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