Where Outlook Files Are Stored? – Signature, Contents, PST/OST Files

Where Outlook Files Are Stored, in the Microsoft Outlook 365, mail server-based platform is located all information server. If the user from online mode operates in offline mode – the application works only with the local hardware data.

Instead of storing the same information in multiple places, Outlook allows you to receive email directly from your email account so all emails can be available on-the-go.

For POP and IMAP accounts, you might store your Outlook items in an Outlook Data File (.pst) by default or create a new data file.

These files help the user to open the stored files in offline mode and they’ll even synchronize with Exchange Servers and Share point sites if that functionality is enabled.

Before you begin, you’ll have some notes on [PST/OST Files].

What is Outlook Data File (.pst)?

PST file stands for personal storage file, a type of Outlook data file used as the email backup files from Microsoft Outlook email client or from previous versions of Outlook.

You can store your emails, contacts, task lists and attachments by saving them into a .pst file, if your server permits it.

[.pst file] is a file extension commonly linked with data files that are saved on your computer or network.

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What is Offline Outlook Data File (.ost)?

Offline Outlook Data Files (.ost) are basically containers that store files, data, and information as you go offline. They can be used with IMAP accounts (Gmail), Microsoft 365 accounts, Exchange accounts, and Outlook.com accounts as well as some other e-mail applications such as Eudora Mail or Mozilla Thunderbird for example.

Regardless if you have a connection or not, it can help you excess from anywhere even if you’re offline.

You can create mail, access all emails, calendars, contacts and tasks, to-do list. In case any activity is made or received until there is a internet connection or until person is back in place.

When your connection is restored, changes are automatically uploaded and downloaded on an ongoing basis. Thus, folders and the files you see on the server and your computer will be identical again.

Where Does Outlook Store Emails?

To easily locate files saved in your computer’s deleted folder follow the steps:

  • Open up the Microsoft Outlook
  • Now click on Info then Account setting and then Manage Profile
  • Then click Data File from the account settings dialog box and then click Open File Location. Where-Does-Outlook-Store-Emails 1
  • Then you will be forwarded to the specific location of your computer hardware where your files are stored.
  • Where-Outlook-Files-are-Stored 2

Some of these files may be hidden, so you need to have a file manager that is capable of showing hidden files and folders before you can locate the files.

Where Does Outlook Store Signatures?

Outlook signature incorporates your image, content (like links), and sometimes links. Outlook actually compresses the images included in your email signature and saves them separately in a folder in this location.

Where Outlook Files Are Stored, outlook signature can be created and saved right in the Outlook email message template itself. That way the signature is still there if you reply to someone or forward them an email.

If you have an Outlook signature, it’s likely saved in a folder which can be imported to another computer. The path for this is:

  • In order to Copy path use (Ctrl + C) and paste using (Ctrl + V) in the address bar of any folder:


Keep in Mind Replace “Yourusername with your computer username.

Outlook File Locations:

Additional features bring with them additional information that is stored in your system. You will then be referring to this information on a regular basis.

  • Nicknames for AutoComplete (.dat):
  • Customized print settings (OutlPrnt):
  • Macros and VBA programs (VbaProject.otm):
  • Navigation bar customizations (.xml):
  • Send/Receive group settings (.srs):
  • Stationery (.htm):
  • Templates (.oft):
  • Dictionary (.dic):
  • Installed Add-ins (extend.dat):
  • Safe and Blocked Senders lists. Stored as a hidden message.
    Can be exported from Tools > Options > Junk E-mail. Export each list separately.

Where Outlook Files Are Stored, finding locations for Outlook 2013, Outlook 2016, Outlook 2019 and even in Office 365 is quite straightforward follow the steps given above.

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