how to create a distribution list in outlook

How To Create a Distribution List in Outlook Contact Group (2023) Guide

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This guide is about how to create a distribution list in outlook, also known as contact groups.

In the electronic mailing system, a distribution list is a group of multiple contacts that are declared as one single recipient. This approach is timely used when you are sending the same copy of the message to a large number of people.

It is similar to an e-mail list, which most of the online marketers are already aware of. One slight difference is that the receiver cannot reply if the message is sent through a distribution list. If you want to inform about a quick notice in mass, this is practiced.

Similar: How To Add Reminder in Outlook Email Attachments

How To Create a Distribution List in Microsoft Outlook 2019

In the context of Microsoft Outlook, a distribution list is now referred to as a ‘Contact Group‘. The best part is that we can skip the fields like BCC, TO, or CC for quick work. You can add hundreds of recipients in such electronic mailshot.

#1. Create a Contact Group

The following steps will help you create a contact group in outlook:

  1. Open ‘Microsoft Outlook‘.
  2. Click on the ‘New Items‘ drop-down arrow.
    create new items ms outlook
  3. Navigate to More Items > Contact Group.
  4. Type a name for the list in the name box.
  5. Click on ‘Save & Close‘ when finished editing.

#2. Add Members

If you click on ‘Add Members‘ during creation, it gives you three options:

  1. From Outlook Contacts
  2. From Address Book
  3. New E-mail Contact

Select any of the above three options to add members to an outlook contact group.

Read: How To Add Social Media Icons To Outlook Email Signature (Guide)

How To Edit Distribution list Outlook

You can edit a distribution list outlook in the following ways:

  1. Click on the ‘People‘ icon at the bottom left sidebar.
    people button microsoft outlook
  2. In the middle, there is a list of all the contacts saved on y0ur computer.
  3. Right-click on a contact group.
  4. Select ‘Edit Contact‘.

In this way, you can edit a distribution list in outlook.

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Conclusion:

I hope that this tutorial about how to create a distribution list in outlook 2019 has helped you to send mass emails in outlook. Let us know if you were able to create a contact group or not in the comments below.

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