How to find, insert and re-use content using Tap in Outlook – Guide

The best email experience for all mobile devices is offered by Microsoft Outlook. It allows you to check your email accounts, calendars, contacts, files, etc. without the need to switch between apps. The Tap for Outlook feature has been improved so that you can easily find and use the relevant content from within your assignments. You no longer need to leave the document or email to get your work done. Let’s see how this new feature can be used to reuse content.

Find & insert content using Tap for Outlook

To insert and re-use content using Tap in Outlook, open the Outlook app. Click Home and select New Email.

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A new message window will be displayed instantly. Compose your email. If you would like to insert any content that you or your team had earlier used in your email, choose the Insert tab, and select Document Item.

The “Tap” feature in Outlook will initiate a search and recommend personalized content from Word, Excel, and PowerPoint applications and display them under the “Tap” pane. Thereafter, simply select the desired result in the “Tap” pane and choose the “Adding image/ picture” (+) button to insert and re-use content in your email.

If you want to find specific content, type in a keyword in the search box and hit Enter key. The Tap pane will return with results relevant to your search and start displaying them from office applications (Word, Excel, PowerPoint).

At the bottom of each document, there will be a legend displayed in the Tap pane. This indicates the number of objects, pictures, SmartArt, tables, charts, or slides present in the document.

Here, click the three dots for taking one of the following actions.

  • Open in application – It opens the selected document in the application, such as PowerPoint, Excel, and ‘Word’.
  • View all items – This action displays all the content that can be reused in the selected document in the Tap pane.

You can select any result from the tap pane to view the content in detail for reuse in your working document.

You can add an image to your email by selecting the “Add image” option from the insert menu.

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