How to assign Sound Alerts for New Incoming Email Messages in Outlook. Your inbox gets cluttered with emails from your friends or boss that requires intervention. So, it becomes difficult to keep track of emails from important individuals. You can assign a sound to such emails! If you’ve got your speakers turned on, you can assign a particular sound file to that incoming email.
Assign sound alerts for Outlook email
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If you want to disable or change the sound that plays when a new email arrives in Microsoft Outlook, you can do so via the Rules feature. Here’s how to proceed.
Find an email you want to assign a custom notification to from your contact list. Right-click on the contact’s message. A menu should appear with different options listed. Select the ‘Rules’ option. Adjacent to it, another option ‘Create Rule’ appears. Click the ‘Create Rule’ option.
The rule should play a short audio when you receive a message from an important individual. Check the ‘Me’ option and the one that enables the message to be sent to you only.
It’s time to select the audio of your choice because you haven’t set the sound yet. To do this, go to the “Browse” button and select the audio from the media folder. Make sure it is the sound clip you are looking for. Also, try keeping the audio a few seconds short only, so it doesn’t irritate you.
The default sound for Outlook is the Windows sound scheme. However, you can browse for a different sound. The sound should be in WAV format.
Click ‘OK’ once done. You should see a pop-up with the message reading: ‘Run this rule now on messages already in the current folder.’ Hit the ‘Ok’ button and the pop-up will disappear, applying the rule to all messages you’ve already received from the selected contact.
Hello, My name is Shari & I am a writer for the ‘Outlook AppIns’ blog. I’m a CSIT graduate & I’ve been working in the IT industry for 3 years.