How to prevent email forwarding in Outlook

How to prevent email forwarding in Outlook when you want someone else to receive and respond to your email in your absence. However, there are also times when you may not want your email forwarded. Let’s take a look at how to prevent email forwarding in Outlook on Windows computers.

Stop email forwarding in Outlook

Re-sending mail from one mailbox to another is known as forwarding mail. Although this may be convenient for the sender, it can be confusing for recipients as the email you forward will show two addresses. This can cause issues. To avoid these problems, it’s better to prevent email forwarding. Fortunately, Microsoft Outlook offers a way to do this. Here’s how.

  1. Open Microsoft Outlook account
  2. Expand Permissions menu
  3. Check ‘Do not forward’ option

1] Open Microsoft Outlook Account

Launch the Outlook application and log in to your account.

Click on the ‘New Email’ button, located just below the ‘File’ tab, to create a new email.

2] Expand Permissions Menu

When the Message window opens, type something in the main body of the window. Then, go to the ‘Options’ tab and find the ‘Permission’ section. To expand the menu, hit the drop-down arrow located below the ‘Permission’ section.

3] Check ‘Do not forward’ option

Choose the “Do not forward” option from the permissions list.

Once you have completed the task, a message will appear on your computer screen informing you that the task is complete. The Do not forward – Recipient can read this message, but cannot forward, print, or copy content. The conversation owner has full permission to their message and replies. Permission granted by …

Once checked, send the email by hitting ‘Send’ button.

Do Not Forward Now, when someone receives an email that has been marked as “Do Not Forward,” the email in his/her inbox will display a symbol (red circle with a minus sign), indicating that the email is restricted. If the recipient attempts to forward this message, he will receive an error message stating that he does not have permission to do so.

Do not forward Make sure you don’t forward this message. The options for doing so are under ‘Permissions’ in Outlook. If you can’t find them or the section is missing, you’ll need to enable it by editing the policy settings in the Azure portal.

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